DUTIES

• Monitor legislation related to the directorate’s activities and ensure compliance within the required timeframe.

• Conduct and finalize tasks and procedures requiring follow-up with other administrative bodies.

• Execute work in accordance with the strategic plan, annual performance program, investment program, and the directorate’s budget.

• Perform necessary actions to fulfill responsibilities outlined in the Pendik Municipality Internal Control Action Plan.

• Respond to incoming letters and petitions within the stipulated time. According to Law No. 3071, provide written information within 30 days for applications submitted via petition, and notify results if the process is publicly announced.

• Provide information and documents to applicants under the Law on Right to Information No. 4982, except for exemptions, with the Mayor’s or Deputy Mayor’s approval.

• Under Public Procurement Law No. 4734, arrange and finalize entitlements for all types of service procurements required by the directorate.

• Determine the municipality’s medium- and long-term strategies and policies, and carry out necessary work to achieve its objectives.

• Maintain records of the directorate’s operations, and ensure archiving, protection, and preservation if needed.

• Correspond with other municipal units, official institutions, professional chambers, and stakeholders as needed.

• Provide necessary data to the Directorate of Press, Publication, and Public Relations for announcements and promotions related to the directorate.

Personnel Management and HR Duties:

• Manage all personnel-related administrative, financial, and social rights, and related institutional processes.

• Enhance staff motivation and corporate loyalty through various initiatives.

• Coordinate and monitor service staff provided via procurement contracts.

• Ensure compliance with labor, social security, taxation, and occupational health and safety laws for contract-based personnel.

• Assign duties, handle duty changes, and manage salary adjustments for contract-based personnel.

• Monitor administrative, social, and financial rights for all service staff.

• Report personnel movements quarterly to the Ministry of Interior via the E-Municipality Personnel Module.

• Process payments such as attendance fees, delegation fees, overtime, trainee stipends, and birth, death, or marriage allowances.

• Collect necessary documents during hiring processes.

• Manage hiring, termination, transfer, and appointment processes for civil servants, workers, and contracted staff, and notify Social Security Institution (SGK).

• Track internal and external assignments and temporary duties.

• Organize internship applications, placement, and registration in the municipal automation system.

• Approve and track all legal leaves in the automation system.

• Monitor attendance via the Personnel Attendance Control System (PDKS) and report to unit supervisors.

• Track health report registrations and approvals in the SGK system for workers and contract personnel.

• Conduct official correspondence with SGK, Ministry of Finance, Local Administrations, Court of Accounts, Governorship, and other institutions regarding personnel matters.

• Issue official personnel documents (e.g., Employment Certificates, Service Certificates, Special Passport Requests) per employee requests.

• Track disabled, terrorism victim, and ex-convict staff numbers separately and report according to legislation.

• Follow retirement processes, service credits, and notify management of upcoming retirements.

• Enter all personnel movements into the corporate automation system and civil servant data into SGK HİTAP system.

• Maintain union membership records and track legal rights based on collective agreements.

• Prepare biannual detailed staff lists according to Public Employees Union Law No. 4688 and submit to the Istanbul Governorship for forwarding to the Ministry of Labor and Social Security.

• Organize annual administrative board meetings with union representatives in April and October.

• Conduct union membership verification and authority meetings annually in May as per Law No. 4688.

• Serve as secretariat for civil servant and worker disciplinary boards.

• Track civil servant promotions (up to three per year) and update HİTAP system.

• Prepare files for staff position amendments, submit to municipal council, and implement changes upon approval.

• Conduct preparations for updating Civil Servant Social Balance and Worker Collective Agreements.

• Organize promotion and title-change exams for civil servants as needed.

• Report monthly worker employment changes to İŞKUR.

• Prepare ID cards for personnel and interns.

• Manage union membership and resignation processes according to legislation.

• Report contract staff documents, including education, council decisions, contracts, and employment notifications to the relevant ministry within one month.

• Administer asset declaration processes for staff and municipal council members per Law No. 3628.

• Prepare municipal council approval documents annually for deputy mayor payments, temporary workers, and seasonal worker employment.

• Manage civil servant service credit and alignment processes, including military, education, and other leave periods.

• Process overseas leave requests and update surname changes due to marriage, divorce, or other reasons in SGK.

• Prepare payroll for civil servants, workers, and contract staff according to legislation and union agreements, and submit payment orders to the Financial Services Directorate.

• Notify and process social security premiums and retirement deductions to SGK on time.

• Prepare stipends for interns under Law No. 3308.

• Track legal procedures involving personnel, individuals, and institutions.

• Calculate and process severance pay for terminated staff and submit payment orders.

• Identify corporate training needs and prepare annual training plans, track training, and issue participation certificates.

• Facilitate staff participation in internal and external training programs and organize as needed.

• Plan orientation and rotation training for new or reassigned staff.

• Manage recruitment for service procurement personnel, including applications, interviews, and onboarding.

• Evaluate employment applications and provide feedback to candidates.

• Plan social, cultural, artistic, and sports activities to boost staff morale and corporate loyalty.

• Announce internal notifications such as birth, death, illness, or blood donation requests.

• Inform staff about promotions and benefits offered by public and private institutions.

• Monitor and approve monthly entitlements for service procurement staff.

• Coordinate staff assignments related to education, external assignments, and expert duties.

• Ensure workplace health and safety compliance according to Law No. 6331.

Address: Esenler Mah., Bora Street No:5, Pendik Municipality Main Building, Floor: 1 - 34899
Fax: +90 216 585 14 66